RSI Security

Sales Administrator

Sales Operations - Remote - Full Time

 Sales Administrator
 

Location: 100% Remote
Type: FT
Department: Sales

*** Please ensure you read through the entire job posting and you also understand the work model, expectations, requirements, location, and qualification requirements for this role. ***

About Us:
RSI Security is a trusted leader in cybersecurity compliance and assessment, dedicated to helping organizations navigate complex security frameworks and safeguard their operations. We are committed to operational excellence, leveraging innovation and expertise to deliver tailored solutions that empower businesses to thrive in a rapidly evolving digital landscape. Our culture emphasizes collaboration, continuous improvement, and professional growth, offering team members the opportunity to contribute meaningfully to impactful projects in a supportive and forward-thinking environment.

About the Role
The Sales Administrator will play a critical support role within the sales team, helping streamline operations and improve overall efficiency. Key responsibilities include maintaining and updating contact databases, assisting in the creation of sales proposals and client-facing documents, and ensuring the accuracy and progress of opportunities within the sales pipeline. This role requires strong attention to detail, organizational skills, and a collaborative mindset to enable the sales team to focus on driving revenue and client relationships. The ideal candidate will be proactive, tech-savvy, and comfortable working in a fast-paced, dynamic environment.

What You’ll Do

1. Maintain and Update CRM Records

  • Ensure all contact, company, and deal records are accurately maintained in HubSpot to reflect real-time pipeline status and sales activities.

2. Build and Manage HubSpot Sequences for Prospecting

  • Support the sales team by creating, customizing, and optimizing email sequences and task workflows in HubSpot to improve outreach efficiency and engagement.

3. Assist with Proposal Creation and Document Management

  • Prepare and manage sales proposals, agreements, and other client-facing documents using PandaDoc and Google Workspace, ensuring accuracy, consistency, timely delivery, and brand alignment.

4. Keep Sales Docs Organized and Up to Date

  • Regularly update internal sales documentation, maintain a structured Google Drive folder system, and ensure that training materials in Trainual reflect current processes and tools.

5. Track Tasks and Deal Progress (Asana & Monday.com)

  • Use Asana and Monday.com to assign and follow up on tasks, manage timelines, and maintain visibility of the Sales team.

6. Coordinate Meetings and Facilitate Internal Communication

  • Schedule and manage team meetings and client calls while supporting real-time internal communication across departments using Slack.

7. Generate Sales Reports and Maintain Data Hygiene 

  • Build and distribute regular reports on sales performance and pipeline status.
  • Audit CRM data for accuracy, remove duplicates, and ensure clean, actionable prospect and client lists.

What You’ll Bring

  • 1–2 years of experience in a sales support, sales operations, or administrative role (preferably in a B2B or SaaS environment)
  • Proficiency with CRM platforms, especially HubSpot (experience with sequences, contact management, and reporting preferred)
  • Hands-on experience with productivity and collaboration tools, including G Suite (Docs, Sheets, Drive), Slack, and Google Calendar
  • Familiarity with project/task management platforms, such as Asana and/or Monday.com
  • Working knowledge of document management tools, especially PandaDoc or similar platforms used for proposals and contracts
  • Experience organizing and maintaining digital assets and SOPs, ideally with Google Drive and Trainual
  • Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities simultaneously
  • Excellent written and verbal communication skills, especially when coordinating across teams
  • Self-starter with a proactive mindset, comfortable working both independently and collaboratively in a fast-paced environment

Mindset We Value

  • Take ownership and follow through without micromanagement
  • Stay calm under pressure and manage shifting priorities with grace
  • Solve problems proactively and always look for a better way
  • Love structure, checklists, and keeping systems tidy and consistent
  • Serve the team, understanding that behind every client win is solid support
  • Bring a positive attitude and value growth, yours and others’

 What We Offer

  • Competitive salary and annual bonus eligibility
  • Flexible work environment (100% remote)
  • Collaborative team culture rooted in trust and humility
  • Opportunities for growth and professional development

Our Core Values

  • Serve Above All Else
  • Do What’s Right, Not What’s Easy
  • Commit to What You Say
  • Discipline Creates Freedom
  • Stay Humble, Hungry, and Aware

Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. RSI Security is proud to be an Equal Opportunity Employer. The Company will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled

For more information on RSI Security, please visit our website - www.rsisecurity.com or our social media RSI Security LinkedIn. On our career site, you will find some of the key steps you can expect to guide you along the way. #LI-Remote 

Apply: Sales Administrator
* Required fields
First name*
Last name*
Email address*
Location *
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Who referred you to this position? Enter their first and last name here.*
What’s your highest level of education completed?*
LinkedInLinkedIn profile URL:*
In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*
Please acknowledge your understanding and compliance with the following:
1) We ask you to write out answers to evaluate your communication skills.
2) You are able to comply with our requests for written answers and will not leave blank or otherwise fail to answer (ex: n/a, -, "see resume", etc.).
3) There are two assessments you must complete as part of our application process. If you meet the qualifications of the role, you will be sent an email with the links to complete these assessments. Keep an eye on your inbox, spam and junk folders and compete in a timely manner.*
Are you legally authorized to work in your current country of residence for any employer?*
U.S. BASED APPLICANTS: Your response is MANDATORY when applying for a role with RSI. Do you need, or will you need in the future, any immigration related support or sponsorship from RSI Security in order to begin or continue employment with RSI? This includes support (such as J-1, F-1 CPT letter or STEM OPT Training Plan), visa sponsorship for employment (H-1B, H-1B1, E-3, O-1, or TN), and any EAD holders that will need longer term employment authorization (temporary work visa or permanent residency).*
Are you able to accommodate a Mon-Fri 8-5 Pacific Time Zone?*
If offered the role, what would your anticipated notice period be?*
What interests you the most about this role - OR - working for RSI Security?*
How many years' experience in a sales support, sales operations, or administrative role do you have demonstrated on your resume? (preferably in a B2B or SaaS environment)*
Do you have proficiency with CRM platforms, especially HubSpot demonstrated on your resume? (Experience with sequences, contact management, and reporting preferred)*
Do you posses hands-on experience with productivity and collaboration tools, including G Suite (Docs, Sheets, Drive), Slack, and Google Calendar?*
What project/task management platforms are you proficient with?*
Do you have working knowledge of document management tools, especially PandaDoc or similar platforms used for proposals and contracts? If yes, please note which ones and how many years' experience you posses.*
Please describe your experience organizing and maintaining digital assets and SOPs, ideally with Google Drive and Trainual? What successful processes have you used for this in the past?*
Based on what you read in the job description, your geographical location, and your level of experience, what is your total (OTE) annual salary expectation (in $US Dollars$) for this role?*
Have you read through the entire job posting? Do you understand the work model, expectations, requirements, location, compensation, and qualification requirements for this role?*
Do you foresee any challenges in meeting the job’s physical or scheduling requirements?*
Each step in our hiring process has been designed to help us get to know each other better. Should you advance at each stage, here's what all the steps look like:

- Application Review
- Skills and Culture Assessments
- One-Way Soft Skills Video Interview
- Hiring Manager Interview
- Panel Interview w/ Various Colleagues (FTE only)
-- Verbal, Then Written Offer
- Background Check
- Start Your Next Professional Chapter

Please confirm you have reviewed the hiring process as outlined above and can confirm your interest in continuing this journey with us.*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER
Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:
YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST
NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST
I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Name Date
Human Check*